P 242055Z JAN 13
FM DFAS CLEVELAND OH
TO AIG 4676
AIG 4678

SUBJ/POTENTIAL BAH IN-TRANSIT OVERPAYMENT DUE TO PCS MOVE//
MILITARY PAY ADVISORY 03/13//
POC/IDALIZ WILLIAMS/SYSTEM LIAISON AND PROCEDURES DIVISION/
MPO-CL CODE JFLQ/ DSN 580-6888/COMMERCIAL (216) 522-6888//
RMKS/1. THE PURPOSE OF THIS MESSAGE IS TO ADVISE FINANCE OFFICES
THAT THERE IS AN ONGOING PROBLEM WITH BAH (TABLE RATE) PAID WHEN
SG03 TRANSACTION IS PROCESSED.
2. THIS PROBLEM AFFECTS SINGLE SERVICE MEMBERS WHOSE PCS MOVE WAS IN
DECEMBER 2012 AND THEIR SG03 TRANSACTION POSTED IN JANUARY 2013.
DJMS SYSTEM IS NOT CHANGING THE BAH IN-TRANSIT (BAH-T) TO A
BAH PARTIAL (BAH-P) ENTITLEMENT AS CODED IN THE SG03 TRANSACTION.
DJMS SYSTEM IS ALSO NOT POSTING BAH-P FOR 2013.
3. THIS PROBLEM OCCURS WHEN A MEMBER’S DATE OF DEPARTURE LAST DUTY
STATION (DDLDS FID SH) AND ARRIVAL DATE (FID SG) ARE BOTH IN THE
PRIOR CALENDAR YEAR.  OVER 2,500 CASES HAS BEEN IDENTIFIED WITH
THIS CONDITION.
4. A PRODUCTION/SYSTEM TEST PROBLEM REPORT (P-STPR MJ2305) HAS BEEN
WRITTEN AND APPROVED TO BE WORKED PENDING PRIORITIZATION.  ANOTHER
MPA WILL BE ISSUED ONCE SYSTEM IMPLEMENTATION IS COMPLETED.
5. IN ORDER TO AVOID OVERPAYMENT TO SINGLE SERVICE MEMBERS,DFAS-CL
WILL BE CORRECTING THESE IDENTIFIED CASES FROM JANUARY 2013.
COMPLETED CASES WILL BE REFLECTED IN FEBRUARY 2013 LEAVE AND
EARNING STATEMENT (LES) FOR EACH AFFECTED SERVICE MEMBERS.
6. NEW CASES OF SG03 TRANSACTION WITH PARTIAL ERROR CODE = TDY
FROM DJMS MANAGEMENT NOTICE REPORT SHOULD BE HANDLED AT EACH
FINANCE OFFICE STARTING WITH THE MONTH OF FEBRUARY 2013.   
CORRECTIVE ACTION FOR SG03 E/C TDY WILL BE AS FOLLOWS:

•3501 TRANSACTION TO START 2013 BAH-P (IF 35 FID REFLECTS ZEROES
IN THE EFFECTIVE DATE AND ZEROES IN THE ENTITLEMENT AMOUNT.
•3503 TRANSACTION FOR ANY 2012 MISSING BAH-P ENTITLEMENT IF APPLICABLE.
•3505 TRANSACTION TO CHANGE BAH-T TO BAH-P (IF 35 FID IS A CLOSED ENTRY)

7.  IF THE ABOVE WORKAROUND DOES NOT WORK DUE TO A MMPA POSTURE, OR
THE 3505 TRANSACTION REJECTS WITH AN ERROR CODE ‘ZDY’, THEN THE
FINANCE OFFICE SHOULD SEND A DWOWS CASE TO DFAS-CL WITH A DETAIL
MESSAGE OF THE PROBLEM, SOURCE DOCUMENTATION AND POC INFORMATION
IN ORDER TO PROCESS ANY CORRECTIVE ACTION.
8. REQUEST ENSURE WIDEST DISSEMINATION.//